FIZ Karlsruhe offers you web pages for information purposes and
online products (hereinafter summarized as our “digital
offers”). We process personal data collected from the visitors
of our digital offers exclusively in compliance with data
protection laws. The legal basis of data protection can be
found in the General Data Protection Regulation
(Datenschutz-Grundverordnung (DSGVO)), the Federal Data
Protection Act (Bundesdatenschutzgesetz (BDSG)) in its valid
form and the Telemedia Act (Telemediengesetz (TMG)).
The sections below will inform you about the type and scope of
data we collect, the reasons why we collect them, and the way
in which they are used and processed. We use these data only
for specified purposes.
In general, you may use our web pages without providing any
additional personal information.
If you would like to use our online products, you will need a
user account (individual access) for which we will collect
personal data from you. In addition, different rules may apply
about which you will be informed separately in the respective
Terms and Conditions.
By default, our server will store the following user
information in a log file whenever our digital offers are
We use the log file data
The legal basis for the usage modalities mentioned above is
Art. 6 para. 1 lit. f
We will delete the log files and the information contained
therein after 13 months at the latest. This does not apply in
cases where there is specific indication that our digital
offers were used in an illegal manner. In this case the data
will be stored until the matter is settled.
We also use the above mentioned log files to statistically
analyze our visitors’ user behavior. From these files we
generate usage statistics for customers according to library
standards in accordance with the relevant laws and based on
We do not identify the place from which you access our digital
Cookies are text files that we store on your computer. They
enable us to monitor when and how you use our digital offers
purposes that are described below.
If you do not want any cookies to be stored on your computer,
you must disable this function according to the instructions
provided in your web browser. As a consequence, however, you
will no longer be able to use certain features of our website
(e.g., auto-saving of facets or language settings).
A pop-up message within our digital offer will notify you
that we are using cookies. If you accept this, we will store
this information in a cookie on your computer. Usually, the
lifetime of such cookies ranges from some months to more than
unambiguously allocate the large number of simultaneous visits
to the respective users. They enable us to create “sessions”
during which you can perform actions built upon one another.
These cookies are automatically deleted at the end of a session
(by logout or by closing the tab or the browser used to access
our digital offer).
We do not use any mechanisms that automatically transmit data
to providers of social networks when our digital offers are
visited. Some of our digital offers allow for the sharing of
pages through social networks. To be able to share a page, you
have to activate the button of the social network by mouse
click first. Only upon your activating the button the provider
of the social network will learn that you are using our digital
offer. You have to carry out this activating process for each
individual page of our digital offer you would like to share.
When using our website, you may also request further
information or support in using our digital offers, i.e., if
In this case we will ask for the necessary personal data and a
separate declaration of consent, if required.
Receiving information from us is not mandatory. If we have
obtained your consent, your personal data will only be used for
the purposes covered by this consent.
You have the right to revoke your consent to the use of
personal data connected with the aforementioned services at any
time. Please note that you will no longer be able to use these
services after you have revoked your consent.
You need a user account to use our online products. Depending
on the product, you can either register directly online or have
the account created by our
customer service department.
If necessary, we will provide separate Terms and Conditions or
purposes for which the data are processed, the underlying data
protection laws, and your rights.
Your personal data will only be forwarded to third parties in
accordance with the relevant laws and based on separate terms
websites that can be accessed through our digital offers may
request personal data from you. This data protection policy
does not apply to any third-party sites.
Personal data will only be disclosed to public authorities if
this is required by law, namely in order to protect the
national or public security, or for the purpose of criminal
FIZ Karlsruhe reserves the right to use your data to assert or
to defend legal claims.
FIZ Karlsruhe’s digital offers have appropriate security
measures in place to prevent the loss, misuse, and unauthorized
alteration of your personal data. These include
We strive to best protect your personal data in compliance with
the relevant data protection laws. However, FIZ Karlsruhe
cannot absolutely ensure the security of the data you transmit
to us. Therefore, that transfer of data is at your own risk.
In your own interest, please be careful and responsible
whenever you are online and protect your password and other
information against unauthorized third-party access.
Upon request, FIZ Karlsruhe will inform you in writing or by
e-mail if your personal data are stored with us and which forms
of your personal data are stored with us. If you find factual
inaccuracies in your personal data previously transmitted to
FIZ Karlsruhe, please contact us
by e-mail or at the
address below and indicate the required changes or corrections.
You also have the right to claim that data to be blocked or
deleted and for incorrect data to be corrected. In such cases,
please also contact us by e-mail or send a letter to one of the
c/o Mathematics Department
Address of our Data Security Officer:
If you have any further questions relating to our data
protection policy, to our digital offers or to the relevant
modalities of their access and use, please send an e-mail to
our customer service department:
Date: May 18, 2018